Exhibition and Sponsorship Opportunities
(Effective December 16, 2024)
Exhibiting at the Annual Health Care Symposium provides your company the opportunity to generate new sales leads, maximize visibility for your company, network with student and human factors/ergonomics professionals, advertise to a wide range of attendees, and elevate your marketing plan with branding and sponsorship opportunities.
Please review the opportunities below and submit a completed form via the links below. If you would like to custom craft a sponsorship, please contact Michael Sanders, HFES Manager of Exhibits and Sponsorship Sales.
Platinum Partner - $25,000 - Enjoy the premier level of symposium sponsorship and elevate your brand in more ways through Platinum Sponsorship!
- One (1) dedicated pre- or post-event email to all registered attendees sent on your behalf from HFES. Date and content subject to approval by HFES
- Sole sponsorship of one symposium track, or the opening reception
- One (1) banner advertisement on the symposium website (specifications and location determined by HFES)
- One (1) sponsored post from the HFES X account (formerly Twitter) or LinkedIn account - timing upon mutual agreement
- Recognition on the mobile app
- Five (5) complimentary registrations for your employees
- One (1) complimentary tabletop in exhibit hall at ASPIRE 2025 in Chicago
- Recognition in two (2) issues of HFES Bulletin with your logo hyperlinked to your site
- Logo recognition in marketing emails, plenary session welcome slides, symposium website, and in the digital program guide
- Post-event attendee list of opt-in attendees only – data provided excludes email addresses and includes attendee first and last name, job title, address, city, state, and country
- Recognition via on-site signage, in the mobile app, and the Symposium website
- One (1) complimentary exhibit tabletop
Gold Partner - $12,000
- Sole sponsorship of one symposium track (see tracks below) or choice of Monday or Tuesday poster reception
- One (1) banner advertisement on the meeting website (location to be determined by HFES)
- One (1) sponsored post from the HFES X account (formerly Twitter) or LinkedIn account - timing upon mutual agreement
- Recognition on the mobile app
- Four (4) complimentary registrations for your employees
- Recognition in one (1) issue of HFES Bulletin with your logo hyperlinked to your site
- Logo recognition in marketing emails, plenary session welcome slides, symposium website, and in the digital program guide
- Post-event attendee list of opt-in attendees only – data provided excludes email addresses and includes attendee first and last name, job title, address, city, state, and country
- Recognition via on-site signage, in the mobile app, and the Symposium website
- One (1) complimentary exhibit tabletop
Silver Partner - $6,000
- One (1) sponsored post from the HFES X account (formerly Twitter) or LinkedIn account - timing upon mutual agreement
- Recognition as sponsor of one beverage break with signage
- One (1) complimentary registration for your employee
- Recognition on the mobile app
- Recognition in one (1) issue of HFES Bulletin with your logo hyperlinked to your site
- Logo recognition in marketing emails, plenary session welcome slides, symposium website, and in the digital program guide
- Post-event attendee list of opt-in attendees only – data provided excludes email addresses and includes attendee first and last name, job title, address, city, state, and country
- Recognition via on-site signage, in the mobile app, and the Symposium website
- One (1) complimentary exhibit tabletop
Additional Sponsorship Opportunities
Opening Keynote Session - $10,000: SOLD
Highlight your support of health care human factors by sponsoring our opening keynote session featuring Dr. Joe Cafazzo. You’ll have an opportunity to introduce Dr. Cafazzo to the audience (optional) and your company will be prominently recognized in print and in the opening welcome remarks by the symposium chairs.
- Logo recognition in promotional emails, plenary welcome slides, website, and digital program book
- Opportunity to deliver brief welcome remarks and mention your company products/services from the podium at the opening session
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists
- Two (2) complimentary full symposium registrations
Attendee Bag - $6,500
One of the most visible branding opportunities at the event is the attendee bag. Each symposium attendee receives a high-quality complimentary bag that is distributed at registration. As the attendee bag sponsor, your company’s logo will be prominently featured on one side of the bag along with the symposium graphics providing your company with highly visible brand exposure. Your brand will be visible at the symposium and after with continued use back home and at work.
- Includes (1) bag insert for added exposure
Poster Session Reception - $5,000 per event (two available)
- Logo recognition in event emails, plenary welcome slides, website, and digital program book
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists
- Company name printed on beverage tickets provided to all attendees and onsite signage
WiFi - $5,000 (one available): SOLD
Provide WiFi for symposium attendees. Your company name may be used as the password. Help all attendees get connected as the Official Wi-Fi sponsor.
- Wi-Fi access areas will include all of the public areas, concourses and meeting rooms assigned to HFES
- Wi-Fi network password branded with company name
- Company logo on signage that includes Wi-Fi login instructions
- Logo and link placement on website
Mobile App - $5,000
An essential piece of the meeting experience, the mobile app is the primary way attendees will gain access to all meeting information. Sponsor the mobile app and benefit from significant visibility each time an attendee enters the app.
- Featured company logo and link on HFES Health Care Symposium website
- Link in all correspondence promoting the meeting
- Mobile app sponsor's logo displayed on mobile app
- Signage at the meeting with acknowledgement of sponsorship
- Recognition in all issues of HFES Bulletin* and in the daily Health Care Symposium update digital publication (if applicable)
*Those issues published after receipt of sponsorship payment and the start of the Health Care Symposium
Hotel Key Card - $5,000
- Sponsor will provide artwork to be included on hotel key cards for attendees upon check-in.
Attendee Lanyards & Badge Holders - $4,000: SOLD
- Your company name (or logo) will be imprinted on the name badge lanyards given to all attendees upon check-in. (One (1) color imprint will be provided and sponsor will be given final proof to review and approve.)
Mobile Health Applications for Consumers Design Competition - $3,500
- Logo recognition in plenary welcome slides, event website, and digital symposium program book
- Recognition in the post-symposium issue of the Bulletin and news release
- Company logo on certificates presented to competition finalists
- Reference to your support of the competition in one press release
Printed Pocket Guide - $3,500
Symposium Tracks - $3,000 per track
Choose an educational track to sponsor:
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- Digital Health
- Simulation and Education
- Hospital Environments
- Medical and Drug Delivery Devices
- Patient Safety Research and Initiatives
- Logo recognition in promotional emails, plenary welcome slides, website, and digital program book
- Post-event attendee list (opt-in attendees only). Information provided includes attendee first and last name, job title, address, city, state, and country. Emails are not provided on attendee lists
Exhibit Hall Coffee Breaks - $2,500 (multiple available)
Attendees run on coffee! Be the company that gives attendees this fuel by sponsoring one of the symposium coffee breaks. Relax and mingle with attendees in the exhibit hall while your signs at the entrance provide your company recognition.
- Recognition via signage at the coffee station and in the mobile app
Daily Morning News Email - $1,000 (three available)
- Daily email to attendees to include updates and reminders. Morning mail recognizes your company's sponsorship
- Banner advertisement with a hyper link to your organization's webpage of choice
Attendee Bag Inserts - $750
- Be one of the first exhibitors to welcome each attendee. Your promotional material will be inserted into every symposium attendee bag. Please note your organization will be responsible for printing and shipping the company’s inserts, which must be pre-approved by HFES. Inserts must be in the form of letter-sized one-page marketing materials, postcards, tri-fold brochures, or small notecards.
- Please note: In the event that the Attendee Bag sponsorship is not sold, Attendee Bag Inserts would be changed to digital promotional pieces which would be available to attendees via the mobile app.